FLEETWOOD GYM ABC SECURITY CAMERA POLICY
This policy statement applies to all Fleetwood Gym ABC and McGann Boxing & Fitness staff, volunteers, members, children, parents, and other guests involved in Gym activities.
The controller of the images and personal information captured using the security cameras covered by this notice is Fleetwood Gym ABC. Personal information captured in images and recordings using our security cameras are used for the purpose of security, crime deterrence and/or detection, public safety and other legitimate reasons.
PURPOSE OF THIS POLICY STATEMENT
This policy sets out how Fleetwood Gym ABC complies with UK General Data Protection Regulations (UK GDPR) and how we use personal data as defined by UK GDPR which may be recorded on our security camera system. The document explains how we comply with the law on data protection and what your rights are.
For the purposes of data protection laws Fleetwood Gym ABC will be the controller of any of your personal data recorded on our security camera system.
WHAT IS PERSONAL DATA?
Personal data is any information relating to an identified or identifiable natural person (data subject); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, image or likeness or one or more factors specific to the physical, physiological, genetic, cultural or social identity of that natural person.
INFORMATION WE HOLD THAT MAY RELATE TO YOU
We may collect video recordings and still picture images which feature you and/or your child if captured within the field of vision of our security camera system. This personal data may include your activities, your face and/or other visual information about you which may be recorded on our security camera system.
WHAT WE DO WITH YOUR PERSONAL DATA
Personal data that is captured on our security camera system will only be used for the following purposes:
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For the prevention and detection of crime
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For evidence in any civil or criminal legal proceedings
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To assist in investigations
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For safety and security
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Dealing with any queries, complaints or enquiries
In certain circumstances we may anonymise any of the personal data we hold on our security camera system (for example by obscuring your face or other identifiable feature) so that it does not directly identify you. In this instance the recording would cease to be classed as personal data and we may use this anonymised information for any other purposes.
WHO WE SHARE YOUR PERSONAL INFORMATION WITH
We may share your personal data with the following parties:
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Suppliers and service providers: to manage and operate the security camera system as our data processor.
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The police and other law enforcement agencies: to carry out policing, assist investigations, trace missing people and investigate alleged criminal activities.
The security services: where relevant for matters of national security.
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People who have been injured, attacked or had property damaged or stolen and their insurance providers: to assist them with any criminal or civil investigations or legal proceedings.
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Any relevant regulators: where we are required to do so by law or to assist with their investigations or initiatives, and this includes but is not limited to the Information Commissioner’s Office.
We do not disclose personal information to anyone else except as set out above unless we have your consent or we are legally obliged to do so. We do not sell your data.
HOW LONG WE KEEP YOUR PERSONAL DATA
We will keep your personal data for up to approximately 28 days after the recording was made. After this time the recording stored on the hard drive of our security camera system will usually be overwritten.
However, if we receive an enquiry about a particular recording on our security camera we will generally then retain that part of the recording until it is no longer required. This period can vary as it will depend upon the circumstances of the particular case, but for criminal or civil legal proceedings this could mean that the personal data is retained until after the legal case and any appeals have been concluded, which may be many years.
As soon as it is no longer required we will then delete the personal data.
YOUR RIGHTS IN RELATION TO YOUR PERSONAL DATA
You have the following rights in relation to your personal information:
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the right to be informed about how your personal data will be used.
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the right to access the personal data we hold about you;
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the right to request the removal of inaccurate personal data about you
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the right to request the erasure of personal data in specific circumstances
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the right to restrict processing of your personal data where certain requirements are met;
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the right to object to the processing of personal data about you
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the right to request that we transfer elements of your data either to you or another service provider; and
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the right to object to certain automated decision-making processes using your personal data.
You should note that some of these rights may not always apply as they have specific requirements and exemptions which apply to them and they may not apply to personal data recorded and stored in our security camera system and also other of these rights will not be relevant to personal data stored in a security camera system.
There is no legal, contractual or other requirement or obligation for you to provide our security camera system with your personal data.
More information about your legal rights can be found on this website https://ico.org.uk/for-the-public/.
CHANGES TO THIS DOCUMENT
We may update this privacy document from time to time. You are encouraged to regularly check for any updated version.
CONTACTING US
This policy can be found online at https://www.fleetwoodboxing.co.uk/about-us/security-camera-policy or copies are available upon request. If you have any queries about this statement please contact us at:
Secretary/Data Controller
Fleetwood Gym Amateur Boxing Club,
YMCA Lofthouse Building
London Street
Fleetwood,
Lancashire,
FY7 6JL
